Built for UK schools, academies and trusts
Your school's vehicles, drivers and checks in one simple system.
VORMS keeps minibus bookings, pre-use checks, defects, maintenance and compliance dates together — so you always know which vehicles are safe, available and legal to use.
- Free 30-day trial — no card needed
- Set up in minutes, not weeks
- No app store install for drivers
- Renewals invoiced — never auto-charged
Everything a school fleet needs. Nothing it doesn't.
Designed for busy business managers, premises teams and the staff who drive — not fleet specialists.
Bookings without clashes
Book vehicles for trips and regular runs. VORMS warns about double bookings, seat capacity, unauthorised drivers and expired MOTs before they become a problem.
Vehicle checks on a phone
Drivers scan the QR code in the vehicle, complete the pre-use check and check it out — even with no signal. Failed items raise defects automatically.
Defects and maintenance
Unsafe defects take a vehicle out of service straight away. Track repairs, servicing, tyres and costs against each vehicle.
MOT, tax and insurance
Reminders for every expiry date. MOT and tax are re-checked with DVSA and DVLA, so a new MOT is picked up without anyone re-typing it.
Driver authorisation
Record who may drive which vehicles, when their licence was last checked and when training expires — without storing licence scans.
One place for what needs attention
The action centre lists unsafe vehicles, overdue returns, expiring documents and bookings waiting for approval, in order of urgency.
See it in action.
Real VORMS screens — click the highlights to explore the office view and the driver's phone.
Everything that needs attention, in one place
MOTs due, overdue services, licence checks, unsafe defects and bookings waiting for approval — ranked by urgency on the dashboard.
Tip: click the highlighted area, or use ← → keys.
From the car park to checked out in under a minute.
Drivers use VORMS in the browser on their own phone. Add it to the home screen and it works like an app — including when there's no signal in the car park.
How it works- 1Scan the vehicleThe QR label opens that vehicle and the driver's booking.
- 2Complete the checkTyres, lights, seatbelts and more — with photos if something's wrong.
- 3Enter the mileage and goChecked out. If anything failed, the vehicle is stopped and you're told.
- 4Check it back inReturn mileage, fuel and any new defects. Done.
Try VORMS free for 30 days.
Start your trial in two minutes — no card, no call. Add your school, vehicles and drivers, print the QR labels and you're running. When you're ready, choose a plan and pay by card or purchase order; everything you set up is kept.