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VORMS

Features

Everything you need to run a school fleet safely.

VORMS replaces spreadsheets, paper check sheets and calendar invites with one system the whole school can use.

Fleet and vehicles

  • A complete record for every vehicle: status, mileage, MOT, tax, insurance and servicing
  • Full chronological history of bookings, checks, defects, maintenance and status changes
  • Private document storage for MOT certificates, insurance and service records
  • A printable QR label for every vehicle

Bookings and trips

  • Book a vehicle and driver for a date and time, with passenger numbers and purpose
  • Warnings for double bookings, seat capacity, unauthorised drivers, expired MOTs and unsafe defects
  • Optional approval workflow for bookings made by office staff
  • Group several vehicles into a trip and see total seats against passengers
  • Week view by vehicle on desktop; a simple agenda on mobile

Vehicle checks and defects

  • Configurable checksheets: pre-use, return, daily, weekly, monthly or custom
  • Pass/fail, yes/no, text, number, photo and choice questions
  • A failed serious or critical item raises a defect and blocks checkout
  • Unsafe defects can take the vehicle out of service automatically and alert managers
  • Defect workflow from reported to resolved, linked to the maintenance that fixed it

Drivers

  • Authorise drivers for car, van, minibus (including D1) and other categories
  • Record each licence check and when the next one is due — without storing licence numbers or scans
  • Track training such as MiDAS with expiry reminders
  • Drivers see only their own bookings

Compliance and reminders

  • Reminders before MOT, tax, insurance, servicing, licence checks and training expire
  • Service reminders by date, mileage or both
  • MOT and tax re-checked regularly with DVSA and DVLA, with a history of every change
  • An action centre ranks everything by urgency

Works offline

  • Installable on phones, tablets and computers from the browser — no app store
  • Checks, defects, photos, check-out and check-in are saved on the phone and sync when there's signal
  • Nothing is lost: anything that can't be applied is kept for review

Reports and audit

  • Fleet utilisation, mileage, maintenance costs, defects, driver activity and compliance
  • Export any report to CSV
  • A tamper-resistant audit log of every important action

Multi-school trusts

  • One organisation with several schools or sites
  • Users can be limited to one school
  • Always clear which school you're working in
See pricing